Build a Structured, Organization-Wide Inventory of Your AI Systems
Without a centralized inventory, organizations struggle to understand what AI systems they use, who owns them, what data they process, how they are deployed, and how they are governed. The AI Inventory Toolkit gives you a practical, Excel-based framework to identify, document, classify, and manage AI systems across your organization.
- ✓ AI Systems Inventory + Management Dashboard (Excel)
- ✓ 12-page Implementation Guide with field-by-field examples
- ✓ EU AI Act classification & ISO/IEC 42001 alignment
- ✓ Instant download — yours to keep, no subscription
One-time payment • Instant download • Excel + PDF
Almost every AI governance question starts in the same place
What AI are you actually running? Most organizations cannot answer that confidently. A half-built spreadsheet is not an answer when auditors, customers, or regulators ask. The AI Inventory Toolkit gives you a structured governance record you can review, assess, and maintain over each system's lifecycle.
What's included
Three deliverables that work together — record your systems, see the whole picture, and know exactly how to operate it.
1. AI Systems Inventory — Excel Workbook
A structured inventory for recording and managing your organization’s AI systems. Capture information including:
- ✓AI System ID
- ✓System Name
- ✓System Description
- ✓AI System Type
- ✓Version
- ✓Deployment Model
- ✓Internal System Owner
- ✓Business Criticality
- ✓Personal Data Involved
- ✓Special Category of Personal Data
- ✓Data Location
- ✓EU AI Act Classification
- ✓EU AI Act High-Risk Category
- ✓ADM System
- ✓Human Oversight Level
- ✓Risk Level
- ✓Governance Status
- ✓Last Review Date
2. Management Dashboard — Excel Workbook
A consolidated view of your AI environment, including:
- ✓AI systems by lifecycle status
- ✓AI systems by department
- ✓AI systems by provider/vendor
- ✓Business criticality
- ✓Risk levels
- ✓Governance status
- ✓Review status
Use the dashboard to identify governance gaps, prioritize reviews, and give management visibility into the organization’s AI landscape.
3. Implementation Guide (12 pages)
A practical 12-page guide explaining how to implement and operate the AI inventory — with guidance and examples for every field. It covers:
- ✓AI system discovery
- ✓Inventory ownership
- ✓Scope definition
- ✓How to fill in the AI System Inventory Workbook
- ✓System identification
- ✓Business context
- ✓Data and privacy information
- ✓EU AI Act classification
- ✓Governance and lifecycle review
- ✓Difference between risk vs. business criticality
- ✓ISO/IEC 42001 alignment
Example: an internal fraud detection model
Instead of vaguely knowing “the company uses AI for fraud detection,” you have a structured, reviewable governance record.
A centralized AI inventory helps you answer:
- ?What AI systems do we have?
- ?Where are they being used?
- ?Who owns them?
- ?What data do they process?
- ?How critical are they to the business?
- ?What risks do they present?
- ?How are they governed?
Why this matters now
EU AI Act: most obligations apply from August 2026 — and the inventory is the foundation every other requirement builds on.
ISO/IEC 42001: auditors expect a maintained inventory of AI systems as a core element of your AI management system.
Customers and partners: procurement and due-diligence questionnaires now routinely ask what AI you operate.
Who this toolkit is for
Built for the people who own AI accountability across the organization.
What this toolkit does not do
The toolkit is a governance and documentation aid. It does not:
- —Automatically determine legal compliance
- —Automatically determine EU AI Act classification
- —Replace a formal AI risk assessment
- —Replace a Data Protection Impact Assessment
- —Provide legal advice
- —Establish ISO/IEC 42001 certification
Organizations should apply their own policies, assessment methodologies, legal analysis, and approval processes.
Frequently asked questions
What format is the toolkit in?+
Excel workbooks plus a PDF implementation guide. They open in Microsoft Excel, Google Sheets, or any spreadsheet app, so there is no software to install.
Does it cover the EU AI Act and ISO/IEC 42001?+
The inventory includes EU AI Act classification and high-risk category fields, and the guide covers ISO/IEC 42001 alignment. Important: the toolkit is a documentation aid — it does not certify you or automatically establish compliance.
Do I need technical or legal expertise to use it?+
No. The 12-page guide explains and gives examples for every inventory field, so a compliance analyst or AI system owner can complete a structured inventory without being an AI specialist.
How do I receive it?+
Instant download. You get the files immediately after purchase, plus a receipt by email.
Is this a subscription?+
No. One payment of $49. The files are yours to keep.
What if it does not fit my organization?+
Reach out within 30 days of purchase and we will make it right — including a full refund where eligible.
One toolkit. One inventory. A clearer view of your AI environment.
One-time payment of $49. Includes the Excel AI Systems Inventory, the management dashboard, reference information, and the 12-page Implementation Guide.
Get Instant Access — $49Instant download • Excel + PDF • One-time payment
Need multiple toolkits for your organization? Browse all toolkits →
Stay Ahead of AI Governance
Get practical updates on EU AI Act, ISO 42001, NIST AI RMF, and AI governance best practices. No fluff. Unsubscribe anytime.